{"id":2158,"date":"2023-11-28T20:45:18","date_gmt":"2023-11-28T20:45:18","guid":{"rendered":"https:\/\/keypractices.viagointernational.com\/?page_id=2158"},"modified":"2023-12-04T01:36:25","modified_gmt":"2023-12-04T01:36:25","slug":"understanding-the-nine-phases-of-productivity-phase-two","status":"publish","type":"page","link":"https:\/\/keypractices.viagointernational.com\/?page_id=2158","title":{"rendered":"Understanding The Nine Phases of Productivity: Phase Two"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"2158\" class=\"elementor elementor-2158\">\n\t\t\t\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-ae1ff10 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"ae1ff10\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-4523fd8\" data-id=\"4523fd8\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3a9e5be elementor-widget elementor-widget-heading\" data-id=\"3a9e5be\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.17.0 - 08-11-2023 *\/\n.elementor-heading-title{padding:0;margin:0;line-height:1}.elementor-widget-heading .elementor-heading-title[class*=elementor-size-]>a{color:inherit;font-size:inherit;line-height:inherit}.elementor-widget-heading .elementor-heading-title.elementor-size-small{font-size:15px}.elementor-widget-heading .elementor-heading-title.elementor-size-medium{font-size:19px}.elementor-widget-heading .elementor-heading-title.elementor-size-large{font-size:29px}.elementor-widget-heading .elementor-heading-title.elementor-size-xl{font-size:39px}.elementor-widget-heading .elementor-heading-title.elementor-size-xxl{font-size:59px}<\/style><h3 class=\"elementor-heading-title elementor-size-default\">Understanding the Nine Phases of Productivity - Phase Two<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-3ba0cfd elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"3ba0cfd\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-9817d95\" data-id=\"9817d95\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-84318a9 elementor-widget elementor-widget-html\" data-id=\"84318a9\" data-element_type=\"widget\" data-widget_type=\"html.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<p>Phase Two is characterised by getting rid of the paper and getting the work into a computer system.<\/p>\r\n<h5>The Transition Journey From Phase One<\/h5>\r\n<ul>\r\n<li>You have started getting your jobs and associated job information computerised by entering new job requests directly into the system. The job files in the system start to replace your manila folders. For a while, you&rsquo;ll find you have a mixture of jobs in the system and jobs on paper.&nbsp;<\/li>\r\n<li>All current work in progress is being entered into the system.&nbsp;If there are any changes to a job, they are entered into the system.&nbsp;Your employees may initially write these changes down on paper and enter them into the system later but are being encouraged to enter the changes directly into the computer.<\/li>\r\n<li>To eliminate the need for printing job information to give to another department, employees start sending information electronically by email, perhaps as attachments such as spreadsheets or reports.<\/li>\r\n<\/ul>\r\n<h5>The Benefits of Completing Phase Two<\/h5>\r\n<p>You are no longer printing out stacks of paper for every single job. The job along with all its details is stored in the system. Even documents relating to the job are attached electronically.&nbsp;<\/p>\r\n<p>Your computer system now provides a single central point for all jobs and information. Any person can look up any job at any time. Even better, multiple people can be looking at or working on a single job at the same time.<\/p>\r\n<ul>\r\n<li>When a customer calls to check on their job, a single person can find what they need without searching their colleagues&rsquo; desks or asking around the office.<\/li>\r\n<li>When someone is away sick, or on holiday, his or her peers can simply look up the relevant jobs in the system to make sure anything urgent is taken care of.<\/li>\r\n<li>Handovers can happen almost instantaneously. No more waiting for a stack of folders to be carried from one area of the office to another. This also reduces the reliance on emails between people in the company.<\/li>\r\n<\/ul>\r\n<p>The office is a less cluttered environment. Desks have far fewer folders and pieces of paper scattered about.<\/p>\r\n<ul>\r\n<li>People spend less time walking to and from the printer and more time delivering value to the customer.<\/li>\r\n<li>Notes are added to the job in the system, rather than written down &lsquo;somewhere.&rsquo;<\/li>\r\n<li>All relevant documents are attached to jobs.<\/li>\r\n<\/ul>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-511e1d1 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"511e1d1\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-a11df91\" data-id=\"a11df91\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2d441c4 elementor-widget elementor-widget-button\" data-id=\"2d441c4\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/keypractices.viagointernational.com\/?page_id=2163\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-text\">Next Page: Understanding the Nine Phases of Productivity - Phase Three<\/span>\n\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-90ab759 elementor-widget elementor-widget-image\" data-id=\"90ab759\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.17.0 - 08-11-2023 *\/\n.elementor-widget-image{text-align:center}.elementor-widget-image a{display:inline-block}.elementor-widget-image a img[src$=\".svg\"]{width:48px}.elementor-widget-image img{vertical-align:middle;display:inline-block}<\/style>\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"300\" height=\"200\" src=\"https:\/\/keypractices.viagointernational.com\/wp-content\/uploads\/2023\/11\/TidyOffice-300x200.png\" class=\"attachment-medium size-medium wp-image-1574\" alt=\"\" srcset=\"https:\/\/keypractices.viagointernational.com\/wp-content\/uploads\/2023\/11\/TidyOffice-300x200.png 300w, https:\/\/keypractices.viagointernational.com\/wp-content\/uploads\/2023\/11\/TidyOffice-1024x683.png 1024w, https:\/\/keypractices.viagointernational.com\/wp-content\/uploads\/2023\/11\/TidyOffice-768x512.png 768w, https:\/\/keypractices.viagointernational.com\/wp-content\/uploads\/2023\/11\/TidyOffice.png 1500w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Understanding the Nine Phases of Productivity &#8211; Phase Two Phase Two is characterised by getting rid of the paper and getting the work into a computer system. The Transition Journey From Phase One You have started getting your jobs and associated job information computerised by entering new job requests directly into the system. The job &hellip;<\/p>\n<p class=\"read-more\"> <a class=\"\" href=\"https:\/\/keypractices.viagointernational.com\/?page_id=2158\"> <span class=\"screen-reader-text\">Understanding The Nine Phases of Productivity: Phase Two<\/span> Read More &raquo;<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"no-sidebar","site-content-layout":"page-builder","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"disabled","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","footnotes":""},"class_list":["post-2158","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/pages\/2158"}],"collection":[{"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2158"}],"version-history":[{"count":7,"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/pages\/2158\/revisions"}],"predecessor-version":[{"id":2420,"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/pages\/2158\/revisions\/2420"}],"wp:attachment":[{"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2158"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}