{"id":2871,"date":"2024-01-16T01:54:40","date_gmt":"2024-01-16T01:54:40","guid":{"rendered":"https:\/\/keypractices.viagointernational.com\/?page_id=2871"},"modified":"2024-01-17T22:53:29","modified_gmt":"2024-01-17T22:53:29","slug":"understanding-the-health-check-phase-3-enterprise-integration-questions","status":"publish","type":"page","link":"https:\/\/keypractices.viagointernational.com\/?page_id=2871","title":{"rendered":"Understanding The Health Check: Phase 3: Enterprise Integration &#8211; Questions"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"2871\" class=\"elementor elementor-2871\">\n\t\t\t\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-ae1ff10 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"ae1ff10\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-4523fd8\" data-id=\"4523fd8\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3a9e5be elementor-widget elementor-widget-heading\" data-id=\"3a9e5be\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.17.0 - 08-11-2023 *\/\n.elementor-heading-title{padding:0;margin:0;line-height:1}.elementor-widget-heading .elementor-heading-title[class*=elementor-size-]>a{color:inherit;font-size:inherit;line-height:inherit}.elementor-widget-heading .elementor-heading-title.elementor-size-small{font-size:15px}.elementor-widget-heading .elementor-heading-title.elementor-size-medium{font-size:19px}.elementor-widget-heading .elementor-heading-title.elementor-size-large{font-size:29px}.elementor-widget-heading .elementor-heading-title.elementor-size-xl{font-size:39px}.elementor-widget-heading .elementor-heading-title.elementor-size-xxl{font-size:59px}<\/style><h3 class=\"elementor-heading-title elementor-size-default\">Understanding the Health Check - Phase 3: Enterprise Integration - Questions<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-3ba0cfd elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"3ba0cfd\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-9817d95\" data-id=\"9817d95\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-84318a9 elementor-widget elementor-widget-html\" data-id=\"84318a9\" data-element_type=\"widget\" data-widget_type=\"html.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h3>Question One<\/h3>\r\n<p>Do departments re-key information into the computer, or once it\u2019s in it\u2019s in?<\/p>\r\n<h4>Health Check Answer Options<\/h4>\r\n<ol>\r\n<li>Most departments have significant re-keying, and data entry errors are common <\/li>\r\n<li>Some departments re-key data, and there are sometimes data entry errors <\/li>\r\n<li>All data is keyed in only once, and then is automatically available to all departments that use it<\/li>\r\n<\/ol>\r\n<h5>Clarifications<\/h5>\r\n<ul>\r\n<li>If you have not achieved Phase 3, there will be more time and resources designated to rekeying information multiple times, and errors will be more frequent in the multiple re-entries.<\/li>\r\n<li>As you progress with Phase 3, less and less data will be passed between departments on paper and then be rekeyed into the recipient&rsquo;s computer system.<\/li>\r\n<li>Achieving Phase 3 means that data will only need to be entered once, and your system will save that information so that it is available to all departments as needed.<\/li>\r\n<\/ul>\r\n<h3>Question Two<\/h3>\r\n<p>Do you use any physical paperwork for supporting documentation?<\/p>\r\n<h4>Health Check Answer Options<\/h4>\r\n<ol>\r\n<li>We have some printed paperwork relating to supporting documents<\/li>\r\n<li>Supporting documents are usually distributed by email or fax&nbsp;<\/li>\r\n<li>We almost always scan\/transfer supporting documents into our database system, where everyone can access the same copy<\/li>\r\n<\/ol>\r\n<h5>Clarifications<\/h5>\r\n<ul>\r\n<li>If you have not achieved Phase 3, your business utilises a mixture of physical and electronic documents, and things are lost or forgotten when information is not kept in the same place.<\/li>\r\n<li>As you progress with Phase 3, supporting documents are captured and distributed electronically.<\/li>\r\n<li>There is less and less reliance on the retention and sending of physical copies of information.<\/li>\r\n<li>Achieving Phase 3 means that supporting documents are stored digitally, even if they started out as physical, and documents are kept together within one system.<\/li>\r\n<li>There is no need for having both physical and the digital documents.<\/li>\r\n<\/ul>\r\n<h3>Question Three<\/h3>\r\n<p>Does it take a long time to prepare\/obtain performance reports or summary data?<\/p>\r\n<h4>Health Check Answer Options<\/h4>\r\n<ol>\r\n<li>Many reports and summaries require a lot of manual effort<\/li>\r\n<li>Most reports are automated, and a few require significant human manipulation to prepare<\/li>\r\n<li>Almost all reports are fully automated and available at the push of a button<\/li>\r\n<\/ol>\r\n<h5>Clarifications<\/h5>\r\n<ul>\r\n<li>If you have not achieved Phase 3, compiling data reports is time-consuming.<\/li>\r\n<li>Data is stored across multiple systems and needs to be collected from multiple places.\r\n<ul>\r\n<li>As a result, reporting requires a lot of human activity.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>As you progress with Phase 3, more and more of your reports are automated.\r\n<ul>\r\n<li>This reduces the need for repetitive manipulation of information by your people.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>Achieving Phase 3 means that all data required for a report is stored in one place, quick to compile, and may even be automated.<\/li>\r\n<\/ul>\r\n<h3>Question Four<\/h3>\r\n<p>Do you have printed Standard Operating Procedures?<\/p>\r\n<h4>Health Check Answer Options<\/h4>\r\n<ol>\r\n<li>We learn by experience, we don't really have documented SOPs&nbsp; &nbsp; &nbsp;<\/li>\r\n<li>We have printed SOPs, and hopefully they are up to date and followed by most people &nbsp;<\/li>\r\n<li>Our SOPs are available on the network, or in the system, for all operational staff<\/li>\r\n<\/ol>\r\n<h5>Clarifications<\/h5>\r\n<ul>\r\n<li>If you have not achieved Phase 3, your people treat each job\/situation individually and there are inconsistencies in how different people, and sometimes the same person, go about their work.<\/li>\r\n<li>As you progress with Phase 3, more and more SOPs are distributed to operators.\r\n<ul>\r\n<li>It is not uncommon to experience versioning issues as operators either do not update or do not throw out outdated SOPs.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>Achieving Phase 3 means that your standard operating procedures are always up-to-date and always accessible for everyone, and staff approach situations with a general, pre-planned knowledge of what to do.<\/li>\r\n<\/ul>\r\n<h3>Question Five<\/h3>\r\n<p>When job information changes, in another department, how do you find out about it?<\/p>\r\n<h4>Health Check Answer Options<\/h4>\r\n<ol>\r\n<li>We email and phone each other, or pass handwritten notes, when job info changes&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<\/li>\r\n<li>Some changes are communicated in the system, some by email\/phone\/notes<\/li>\r\n<li>All data is keyed in only once, at the source of the change, and then is automatically available to all departments that use it<\/li>\r\n<\/ol>\r\n<h5>Clarifications<\/h5>\r\n<ul>\r\n<li>If you have not achieved Phase 3, information propagates with the jobs and changes play catch-up with the job information.\r\n<ul>\r\n<li>Sometimes, this job change information is slow to reach the job and rework occurs, as a person has followed now out-of-date information.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>As you progress with Phase 3, changing information is more and more propagated electronically, such that the job information is rapidly updated to reflect any changes.\r\n<ul>\r\n<li>There is a mixture of electronic and paper-based information at people&rsquo;s work centres.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>Achieving Phase 3 means that data is entered into a system only once and is immediately available to those that need to access it, leaving little room for error or miscommunication,\r\n<ul>\r\n<li>For example, if a job&rsquo;s delivery date were to change. Information is widespread and accessible; the system stores it where it needs to be.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-511e1d1 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"511e1d1\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-a11df91\" data-id=\"a11df91\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2d441c4 elementor-widget elementor-widget-button\" data-id=\"2d441c4\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/keypractices.viagointernational.com\/?page_id=2890\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-text\">Next Page: Understanding the Health Check - Phase 4: Supply Chain Integration<\/span>\n\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-90ab759 elementor-widget elementor-widget-image\" data-id=\"90ab759\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.17.0 - 08-11-2023 *\/\n.elementor-widget-image{text-align:center}.elementor-widget-image a{display:inline-block}.elementor-widget-image a img[src$=\".svg\"]{width:48px}.elementor-widget-image img{vertical-align:middle;display:inline-block}<\/style>\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"300\" height=\"300\" src=\"https:\/\/keypractices.viagointernational.com\/wp-content\/uploads\/2023\/11\/Integration-300x300.png\" class=\"attachment-medium size-medium wp-image-1242\" alt=\"\" srcset=\"https:\/\/keypractices.viagointernational.com\/wp-content\/uploads\/2023\/11\/Integration-300x300.png 300w, https:\/\/keypractices.viagointernational.com\/wp-content\/uploads\/2023\/11\/Integration-150x150.png 150w, https:\/\/keypractices.viagointernational.com\/wp-content\/uploads\/2023\/11\/Integration-768x768.png 768w, https:\/\/keypractices.viagointernational.com\/wp-content\/uploads\/2023\/11\/Integration.png 1000w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Understanding the Health Check &#8211; Phase 3: Enterprise Integration &#8211; Questions Question One Do departments re-key information into the computer, or once it\u2019s in it\u2019s in? Health Check Answer Options Most departments have significant re-keying, and data entry errors are common Some departments re-key data, and there are sometimes data entry errors All data is &hellip;<\/p>\n<p class=\"read-more\"> <a class=\"\" href=\"https:\/\/keypractices.viagointernational.com\/?page_id=2871\"> <span class=\"screen-reader-text\">Understanding The Health Check: Phase 3: Enterprise Integration &#8211; Questions<\/span> Read More &raquo;<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"no-sidebar","site-content-layout":"page-builder","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"disabled","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","footnotes":""},"class_list":["post-2871","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/pages\/2871"}],"collection":[{"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2871"}],"version-history":[{"count":17,"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/pages\/2871\/revisions"}],"predecessor-version":[{"id":3080,"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=\/wp\/v2\/pages\/2871\/revisions\/3080"}],"wp:attachment":[{"href":"https:\/\/keypractices.viagointernational.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2871"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}