Risk Management - Use of Safe Harbours - Phase 2 to 4
Data Handling and Data Availability
Initially, businesses increase leverage by buying/hiring and delegating to obtain more capacity. To increase leverage, businesses seek to automate, eliminate, and reduce the time taken to complete tasks. Processes are established and then codified into standard operating procedures. A step change occurs…
If you score 7 or more on this phase, then your return on investment will be enhanced by moving your focus to your next journey phase.
Phases One to Four are a focus on data (data handling and data availability)
- Phase One - Manual, “Everything is printed and filed”
- Phase Two - Computerised, “It’s all in the system”
- Phase Three - Enterprise Integration, “If data is anywhere in your system, it’s everywhere in your system”
- Phase Four – Supply Chain Integration, “Sharing data with customers and other businesses in the supply chain”
If you score 7 or more on this phase, then your return on investment will be enhanced by moving your focus to your next journey phase.
Phase Two – Computerised
Phase Two is characterised by getting rid of the paper and getting the work into a computer system.
Benefits of the Phase
- Visibility over workloads and job progress.
- Information is more readily available and more reliable.
- Less reliance on a single person being available.
- Reduced errors and oversights.
- Reduced printing costs.
- Reclaim office space previously used to store files.
- Better interdepartmental communication and relationships.
If you score 7 or more on this phase, then your return on investment will be enhanced by moving your focus to your next journey phase.
Phase Three – Enterprise Integration
Phase Three is characterised by getting the most out of the system through being more efficient in the way data is stored, shared, and used.
Benefits of the Phase
- Reduced data entry errors and rework.
- Fewer lost or forgotten documents/requirements.
- Information is more readily available and more reliable.
- Reporting is faster and more effective.
If you score 7 or more on this phase, then your return on investment will be enhanced by moving your focus to your next journey phase.
Phase Four – Supply Chain Integration
Phase Four is characterised by making data easily accessible to other businesses, both up and down the supply chain.
Benefits of the Phase
- Reduction in administration work by data entry or sharing by customers and
suppliers. - Instant two-way communication.
- Reduced interruptions.
- Improved data availability.
- Fewer surprises.
