How - Getting Ready For PAVE: The Problem of Non-Cleared Prerequisites
Clearing the Decks
Clearing the Decks will list and explain what prerequisites are needed to to be ready to install PAVE.
The application of this subject is aimed at decreasing the risk of you ending up with a half-implemented system, which is an unsafe position to end in.
PAVE and Progression Through the Nine Phases of Productivity
The phases sound linear, e.g., do Phase 1 then Phase 2, etc. but in practice, they do branch from each other (see the Alternative Journey content in the Nine Phases of Productivity subject).
It is necessary to have achieved the Phase 2 and Phase 3 prerequisite scores before completing anything else?
- You could go ‘deep’ into Phase 4 or you could skip Phase 4 entirely while proceeding with Phase 5.
- Phase 6 requires some of Phase 5 to be completed, whereas Phase 7 really needs Phase 5 to be completed prior to implementation.
- You are not required to get to the fully complete everything in all the phases. In this subject you will learn the necessary parts of each Phase.
- Phase 4 and Phase 6 are both ongoing phases, you can always do more. In this subject, we are limiting the discussion to the prerequisites for doing PAVE.
Until you know what is happening, you won’t really know what or how to change to maximise your PAVE benefits. The same problem exists if your people are using other systems or manual paper-based systems: you will only get half a picture of what’s going on.
Obstacle: When you try to move forward with PAVE, excuses come out about why they can’t follow and/or use the new system.
- For example, There are other requirements or things your people need to do in other systems. There can be many justifiable excuses too, and they lead to management giving a lot of leeway to whether people follow the PAVE practices well.
It is important to clear the prerequisites so that when PAVE is implemented, it is implemented to meet all of your expectations. Do not half complete a PAVE install.
Problem: In PAVE, a half-implemented system will give you visibility and control that is a mirage. The flow state will not clear to all stakeholders and your risk management practices will have to be patched with secondary processes. A whole lot more effort will occur than is necessary. PAVE will still be an improvement, just not as big of an improvement as expected.
For example, commonly when a business uses more than one system, people start to feel lost. For example, if you use both Dropbox and OneDrive for file storage it would be very easy to lose track of where documents and files are stored.
Another example is, if half of the files are stored in Dropbox and half of them are printed out and stuck on a shelf somewhere, then next time you need to find something, you don’t know which place you should start looking.
